Game Sign Up Policy

While game hosts are welcome to designate their games as drop-in, many games will be offered by advance sign up by players.  Advance sign-up, when offered, allows hosts to know if a game is likely to be able reach minimum player count and thus successfully held.  Also, in many cases, advance sign-up allows a host to properly set-up the playing area in advance.

When a shared virtual sign-up sheet approach is being used for advance sign-up at BottosCon or BottosCon Spring, the honour system is employed as to order of sign-up.

Specifically...

In the past we have had instances of people "bumping" a signed-up player, convention policy is that game sign-up is first-come-first-served basis.  This applies equally to hosts and players.  No player name should ever be removed from the game schedule by anyone else without the direct permission of that player.  When a player has forgone signing-up for other games in order to participate in a multi-hour game they signed up long ago, it is a virtual slap in their face to discover that someone else has simply replaced their name with their own name or that of a friend.  NOTE: All edits to the game schedule are tracked, so we will know if someone violated this policy and will take an appropriate action in response, up to and including banning.

Likewise, players who know they are not going to be able to attend a game for which they previously signed-up, should remove their name as a player as soon as they know that is the case and can reasonably update the on-line game schedule.  This is just good manners.  Clearing your name from a player slot allows people who had hoped to particpate in a game at a full table to sign-up in their place.  Likewise, it alerts the game host that a game may need to be adjusted for a different player count or, in the worst case, needs some recruitment to meet the minimum player count.